Organisations with Rhythm- Routine sets you free
The rhythm of business. This is what distinguishes a Performance Focused Organisation, intent on continued and controlled viability, from a group of people who pursue their work opportunistically. Organisations with Rhythm have a heart beat that establishes the pace and maintains the rhythm.
One of the key elements is your morning meeting. For me, this is a chance to focus your team each and every day on what needs to be achieved. It is an airing of the day’s issues and challenges. It is a chance to synchronise and to achieve synergy.
An Essential Rhythm to Boost Performance
The Daily Meeting is a stand-up, short and sharp meeting, a 10 – 15 minute huddle, held anywhere BUT a meeting room for under 20 people at an unusual time (8:53, 10:07, 9:12 – you get the idea), where people discuss their plan for the day and their roadblocks. They are particularly useful when you are the busiest and spread the thinnest. The essence is to keep people focused and to deal with issues quickly and effectively. It also shares information, eliminating the need for a range of other meetings and corridor conversations. Teams that huddle daily find that they interrupt each other less frequently during the day. It leaves more time for strategic conversations at the regular, longer meetings.
Teams that are on the road and travelling should also meet – there are sufficient technologies available today to make this a cost effective, rhythm sustaining activity. Make attendance mandatory and timeliness essential. Build a real discipline, an inescapable rhythm around this meeting.
Verne Harnish who has written about these meetings advises to keep the agenda constant, small and simple – what’s up, daily measures and where are you stuck? In the first few minutes, people share what’s up and immediately mismatched agendas, conflicts, missed opportunities are recognised. Then review your daily measures – those that the company uses to track its or your team’s progress – and highlight any issues.
And finally, most importantly, discuss where people are stuck, look for bottlenecks, fears, struggles, concerns. It is empowering to hear these. But this is not a problem solving session – conversations with staff who might have a solution can be held after the huddle.
It’s the daily huddle that kickstarts the daily rhythm. Performance Focused Organisations are just as intent on the daily rhythm as they are on the monthly, quarterly and annual beat.
Some thoughts for you:
- Would this help your team?
- How will you implement it, and then build it to be one of your key achievement strategies?
- How will you ensure that it continues to be a sharp and focused meeting, of under 15 minutes each day?
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If you would like to discuss performance in your organisation, give us a call.
Indra Process and Performance Consulting
All articles that appear on Indra Process and Performance Consulting’s blog are copyright Indra Process and Performance Consulting 2008.
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